data management for labs

Chemical Data Management System

Industry: Chemicals
Country: Austria
Scope of work: Business analysis, System architecture, Web development
Technology stack: .NET, Vue.js, React

Introduction

Transforming Data Chaos Into a Chemical Data Management System

In an industry as complex and regulated as chemical engineering, having an efficient Chemical Data Management System (CDMS) is crucial. Data management can significantly impact the overall operational efficiency and compliance with regulatory standards. Our client, a global leader in the engineering and production of high-quality materials like plastics, nylons, and petrochemicals, faced significant challenges in that area.

The company struggled with a maze of technical data, market regulations, and client specifications. One critical component of this data puzzle was the Technical Data Sheet (TDS). Each material produced underwent rigorous laboratory testing, and the team compiled the results manually into a TDS. Yet, these sheets were not standardized, making it difficult to compare and analyze data effectively.

Initially, manual processes were time-consuming and prone to errors. These issues affected various departments within the company. For instance, Sales, R&D, and Laboratories were all struggling with intricate Excel spreadsheets. The need for intelligent and robust chemical database software was evident.

Challenge

Streamlining Laboratory Processes with Chemical Data Management Software

Our client’s challenges were multi-layered and deeply entrenched in their existing manual processes. Without a centralized Chemical Data Management System (CDMS), various departments held fragmented pieces of data. Consequently, this fragmentation led to a lack of real-time visibility into critical data. As a result, it became difficult to adhere to market standards and customer specifications.

The manual nature of Technical Data Sheet generation further compounded the problem. Each sheet was a critical piece of documentation that had to be accurate and comprehensive. While these sheets were expected to align with both internal and external standards, the absence of a standardized creation process made this challenging. Consequently, the process became labor-intensive and prone to errors.

The client’s existing IT infrastructure fell short when it came to handling complex data integration tasks. For instance, it lacked the integration of external systems. In an industry as regulated as chemical engineering, maintaining data integrity and security is of paramount importance. Hence, this posed another hurdle.

The complexity was further heightened by the requirement for a system robust enough to support automatic TDS generation yet flexible enough to adapt to emerging technologies and shifting business needs. This demanded a comprehensive grasp of the client’s current situation as well as their future goals.

In order to modernize data management, we set out to design a Chemical Data Management System that would seamlessly integrate with their existing IT environment. But, this called for an in-depth analysis of their unique data landscape.

Solution

Enhancing Safety and Compliance Through CDMS Software

Right Information kicked off the project with an in-depth scoping session. The goal was to understand the client’s unique data landscape. Recognizing the intricacies, we initiated a feasibility study. The insights gained led to the design of a tailored solution that addressed several key areas:

  • System architecture. We built a new robust system architecture that aligned with the client’s existing IT environment and security protocols.

  • Data standardization. We unified disparate technical parameters into a consistent, reusable framework. This step eliminated the chaos of many data formats.

  • Data import. We imported market standards, existing product databases, and laboratory measurement data into the system. This transitioned the company smoothly from spreadsheet-based disorder to a streamlined digital platform.

  • Customer standards mapping. Our system mapped customer standards to the newly standardized technical framework. This ensured alignment across the board.

  • Process automation definition. We precisely defined processes that could be executed in either a fully automatic or semi-automatic manner. 

  • Advanced product search. The system enables advanced search capabilities, streamlining the process of data retrieval and making it easier for users to find what they’re looking for.

  • Automated TDS generation. We incorporated a feature for automatic Technical Data Sheet generation. This automation simplifies the documentation process, ensuring accuracy and consistency across all generated TDSs.

  • Data visualization. The solution also offers robust data visualization tools that transform raw data into actionable insights. This feature enables better decision-making and provides a clearer view of performance metrics.

When designing the system’s features, our primary goal was to streamline the time spent on pre-sales, sales, and after-sales processes. We also aimed to boost overall operational efficiency through automation and data visualization capabilities. The system was engineered to enable the client to make data-driven decisions, thereby aiming to improve product quality, ensure better compliance with industry standards, and secure a competitive advantage in the market.

Implementing CDMS Software for Improved Data Accuracy and Accessibility

The resulting system consisted of an advanced Product Information Management (PIM) system. It also included a dedicated Laboratory Data Management (LDM) module. The new solution allows for efficient data management of various chemical materials. This covers marketing, technical, and regulatory information.

Moreover, to meet the client’s high analytical and data processing needs, we incorporated an advanced Application Programming Interface (API). This enables easy integration with external tools like Microsoft Power BI® and QlikView® and offers the client flexibility for future applications.

Our team executed a rapid deployment strategy. This way, the new solution can seamlessly integrate with the client’s ongoing operations. Through thorough planning and the adoption of agile development methodologies, we ensured the software met all functional requirements. We also conducted continuous testing to make sure of the software’s functionality. This step was crucial for optimizing both performance and scalability.

Business Impact

The Role of Chemical Data Management Software in Modern Labs

The Chemical Data Management System developed by Right Information optimized our client’s approach to data handling. Our software provides a single, trusted, and consistent source for all product-related information. In consequence, the company can effortlessly meet specific industry requirements. The chemical management system facilitates multidimensional benchmarking against market and customer standards. Automation now takes the place of processes that were previously manual and error-prone.

While streamlining internal workflows, our bespoke software fosters collaboration among different business units. It improves the company’s ability to track production quality and compare results with customer requirements. The chemical management system software also allows for the proactive identification of quality issues. By eliminating problems associated with low-quality batches, it significantly improves operational efficiency.

Beyond the immediate operational improvements, the chemical data management software has boosted our client’s data management capabilities, bringing them in line with industry best practices. Equipped with features like API capabilities, the solution provides a distinct competitive edge. It enables data-driven decision-making and strategic planning. As a result, our client can swiftly adapt to market changes and regulatory shifts.

In essence, Right Information’s custom-built Chemical Data Management System did more than just solve a problem. It transformed the way our client does business. Through data modernization, this complex solution has become a strategic asset. Above all, it provides a sustainable advantage in a highly competitive and regulated market.

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