Last updated: 21.05.2024

Right Information knows how important privacy is to our customers. We are committed to protecting your personal information and your right to privacy. 

In this privacy notice, we describe our privacy policy. We clearly explain what information we collect, how we use it, and what rights you have in relation to it. 

We may update this privacy policy from time to time to reflect changes in our personal information practices with respect to the services or changes in applicable law. We will indicate at the top of this page when it was most recently updated. If we make changes to this document, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. 

We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

If you have any questions or concerns about our policy or our practices with regard to your personal information, please contact us at privacy@rightinformation.com.

General information 

The controller of personal data you provide is Right Information sp. z o.o. (referred to as “Right Information,” “company,” “we,” “us,” or “our”). 

Right Information limited liability company, incorporated under the laws of the Republic of Poland, with registered office in Kopernika 18, 51-617 Wroclaw, Poland, entered in the Entrepreneurs Register of the National Court Register maintained by the District Court for Wroclaw-Fabryczna in Wroclaw, VI Economic Department of the National Court Register under number KRS 0000766151, with share capital PLN 500 000 entirely paid, NIP (Tax Identification Number) 8982247923, REGON 382300341.

This privacy policy describes our current privacy practices with regard to the information we collect when you interact with our website www.rightinformation.com, and its subdomains, using our forms, or when you contact us, for example, via email. It also applies to all information collected through any related services, sales, marketing, social media channels, or events. We refer to them collectively in this privacy policy as the “Sites”.

“Personal Information,” “Information,” or “Data” means any Information relating to an identified or identifiable person as defined in Article 4.1 of the GDPR.

What information do we collect?

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when expressing an interest in obtaining information about us or our products and services when participating in activities on the Sites or contacting us in any other way.

The personal information that we collect depends on the context of your interactions with us and the Sites, the choices you make, and the products and features you use.

The categories of your Data that we collect may include:

– Your contact details, such as your name, surname, email address, and postal address;

– Your social media profile, particularly your LinkedIn profile, if you share this with us;

– Data included in the job application documents attached by you, like your CV or a cover letter, as well as your correspondence with us with regard to a job application;

– Other information you provide us in the correspondence.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Sites. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Site and other technical information.

This information is primarily needed to maintain the security and operation of our Sites and for our internal analytics and reporting purposes.

We also collect information through cookies and similar technologies. Please see the “Do we use cookies and other transfer technologies?” section for more details about how this data is collected and used.

Information collected from other sources

We may obtain information about you from other sources, such as public databases, joint marketing partners, social media platforms, such as Facebook, Instagram, X, YouTube, or LinkedIn, as well as from other third parties.

Examples of the information we receive from other sources include social media profile information (your name, gender, birthday, email, current city, state and country, user identification numbers for your contacts, profile picture URL and any other information that you choose to make public); marketing leads and search results and links, including paid listings (such as sponsored links).

Intended purposes for processing personal data

We use personal information collected via our Sites for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests (“Business Purposes”) in order to enter into or perform a contract with you (“Contractual”), with your consent (“Consent”), and/or for compliance with our legal obligations (“Legal Reasons”). We indicate the specific processing grounds we rely on next to each purpose listed below.

We use the information we collect or receive:

– To present an offer regarding our services or products, as well as information about new solutions introduced.

– To send you marketing and promotional communications for Business Purposes and/or with your Consent. We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes if this is in accordance with your marketing preferences. You can opt out of our marketing emails at any time (see the “What are your privacy rights?” below).

– To send administrative information to you for Business Purposes, Legal Reasons, and/or possibly Contractual. We may use your personal information to send you information about changes to our terms, conditions, and policies.

– To post testimonials with your Consent. We post testimonials on our Sites that may contain personal information. Prior to posting a testimonial, we will obtain your Consent to use your name and testimonial. If you wish to update or delete your testimonial, please contact us at hello@rightinformation.com, and be sure to include your name, testimonial location, and contact information.

– Deliver targeted advertising to you for our Business Purposes and/or with your Consent. We may use your information to develop and display content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.

– Request Feedback for our Business Purposes and/or with your Consent. We may use your information to request feedback and to contact you about your use of our Sites.

– To protect our Sites for Business Purposes and/or Legal Reasons. We may use your information as part of our efforts to keep our Sites safe and secure (for example, for fraud monitoring and prevention).

– To enable user-to-user communications with your Consent. We may use your information in order to enable user-to-user communications with each user’s Consent.

– To respond to legal requests and prevent harm for Legal Reasons. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.

– For recruitment process purposes–Your Data will be processed for as long as necessary to complete your recruitment process or until you withdraw your Consent– whichever happens sooner. We may store your Data for a period of three years from the moment of completing the recruitment process in order to pursue claims, defend against claims, or for purposes of performing future recruitment processes.  

– For other Business Purposes. We may use your information for other Business Purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns, and evaluating and improving our Sites, products, services, marketing, and your experience.

The legal basis for the processing

Right Information processes personal information for the purposes described above. Our legal basis to process personal information includes processing the following:

(i) So that we can keep our promises to you (performance of contract, GDPR Article 6(1)(b)), such as providing you with a Service.

(ii) To promote our business interests (legitimate interest, GDPR Article 6(1)(f)) (for example, to manage our relationship with you, improve your customer service experience, and provide generic ads), including communications on our website, third party websites, and online platforms.

(iii) To comply with the law and legal processes (GDPR Article 6(1)(c)).

(iv) With your Consent (GDPR Article 6(1)(a) (and Article 9 in the case of special categories of data), for example, to send direct marketing communications. When we ask for your Consent, we will give you information about what information we are using and how you can revoke your Consent. Alternatively, to revoke your Consent, you can contact us as specified in the “How can you contact us about this policy?” section of this Privacy Policy.

Will your information be shared with anyone?

We disclose your information internally within our business, as well as to the following entities (for the purposes described above), only to the extent that this will be necessary to provide our services:

Compliance with laws

We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).

Vital interests and legal rights

We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

Vendors, consultants, and other third-party service providers

We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include payment processing, data analysis, email delivery, hosting services, customer service, and marketing efforts. We may allow selected third parties to use tracking technology on the Sites, which will enable them to collect data about how you interact with the Sites over time. This information may be used to, among other things, analyze and track data, determine the popularity of certain content, and better understand online activity. Unless described in this Policy, we do not share, sell, rent, or trade any of your information with third parties for their promotional purposes.

Business transfers

We may share or transfer your information in connection with or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Third-party advertisers

We may use third-party advertising companies to serve ads when you visit the Sites. These companies may use information about your visits to our Site(s) and other websites that are contained in web cookies and other tracking technologies in order to provide advertisements about goods and services of interest to you.

Affiliates

We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy policy. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.

Business partners

We may share your information with our business partners to offer you certain products, services, or promotions.

With your Consent

We may disclose your personal information for any other purpose with your Consent.

Do we use cookies and other transfer technologies?

We may use cookies and similar tracking technologies, like web beacons, to collect or store your information. We mostly use Google Analytics, Hubspot, and tracking methods from similar providers.

Cookies

Cookies are small files that are stored on your data carrier and hold certain settings and data for exchange with our system via your browser. They usually contain the name of the website from which they originate, the duration of their storage on the terminal device, and a unique number.

Cookies are used for:

– Remembering your sign-in credentials so you do not have to enter them each time you log on to a service;

– Adjusting the content of web pages to your preferences and optimizing the use of these pages. For instance, these files allow to recognize the user’s device and properly display the web page in a way adjusted to their individual needs; 

– Creating statistics that help to understand how the users of websites use the pages. These insights allow for improving their structure and content.

We may use the following types of cookies:

Session cookies

They are temporary cookies that are deleted once you end your session. Session cookies make sure that you remain recognized when you move from page to page within one Site, and this way, you are not required to, e.g., log in.

Security cookies

They allow controlling the abuse of and inappropriate use of the Site.

Functionality cookies

Enable “remembering” the settings you selected and personalizing your interface, e.g., the selected language or region of your origin, font size, page appearance, etc.

Analytical cookies

These provide analytical and statistical information about your Site use.

Targeting and advertising cookies

They allow measuring the effects of advertising campaigns and providing you with advertising content that is more relevant to your interests.

Web beacons

Web beacons (also known as clear gifs, pixels, pixel tags or web bugs) are tiny graphics with a unique identifier, similar to cookies in their function. They are used to track online movements of web users or to access cookies. Unlike cookies which are stored on the user’s computer hard drive, web beacons are embedded invisibly on web pages (or within an email) and are about the size of the period at the end of this sentence.

Web beacons are used alongside cookies to count how many visitors have accessed particular pages and to understand their browsing patterns. If you arrive at our Site after clicking an online advertisement on another website, we may also receive an anonymous identification number to track the ad’s effectiveness.

Is your information transferred internationally?  

Our servers are located in Poland. If you are accessing our Sites from outside Poland, please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information (see “Disclosure of Your Information” above), in Europe and other countries in the world.

If you are a resident in the European Economic Area (EEA), then these countries may not have data protection or other laws as comprehensive as those in your country. We will, however, take all necessary measures to protect your personal information in accordance with this privacy policy and applicable law.

European Commission’s Standard Contractual Clauses: Such measures implementing the European Commission’s Standard Contractual Clauses for transfers of personal information between our group companies and between us and our third-party providers, which require all such recipients to protect the personal information that they process from the EEA in accordance with European data protection laws. We have implemented similar appropriate safeguards with our third-party service providers and partners, and further details can be provided upon request.

What is our stance on third-party websites?

The Sites may contain advertisements from third parties that are not affiliated with us and which may link to other websites, online services, or mobile applications. We cannot guarantee the safety and privacy of data you provide to any third parties. Any data collected by third parties is not covered by this privacy policy. We are not responsible for the content or privacy and security practices and policies of any third parties, including other websites, services, or applications that may be linked to or from the Sites. You should review the policies of such third parties and contact them directly to respond to your questions.

How long do we keep your information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us to keep your personal information for longer than three years.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

How do we keep your information safe? 

We take data protection seriously. We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. 

For example:

– Personnel: Only qualified and authorized employees are permitted to access Personal Information, and they may do so only for permitted business functions.

– Data Protection Officer: We appointed a Data Protection Officer (DPO) who, in particular, watches over the security of your Data, monitors our compliance with GDPR, and is a point of contact for you in all matters regarding Data protection. You can find their contact details in the section “How can you contact us about this policy?”.

– Security measures: We use encryption in the transmission of your Personal Information between your system and ours, and we use firewalls to help prevent unauthorized persons from gaining access to your Data.

– Additional safeguards: We maintain physical, electronic, and procedural safeguards in connection with the collection, storage, and disclosure of your Information. This also means that we may request proof of your identity before we disclose Personal Information to you.

– Trusted vendors. We rely only on vendors who ensure an appropriate level of security for your Personal Information. 

However, please also remember that we cannot guarantee that the internet itself is completely secure. Although we will do our best to protect your personal information, the transmission of personal information to and from our Sites is at your own risk. You should only access the services within a secure environment.

What are your privacy rights? 

In some regions (like the EEA), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details: privacy@rightinformation.com. We will consider and act upon any request in accordance with applicable data protection laws.

If we are relying on your Consent to process your personal information, you have the right to withdraw your Consent at any time. Please note, however, that this will not affect the lawfulness of the processing before its withdrawal.

If you are resident in the EEA and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use and/or comply with legal requirements.

Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Sites. To opt out of interest-based advertising by advertisers on our Site visit http://www.aboutads.info/choices/.

Opting out of email marketing: You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration and use of your account. You can also opt out by:

1. Noting your preferences at the time you register your account with the Sites.

2. Log into your account settings and update your preferences.

3. Contacting us using the contact information provided below

How can you contact us about this policy?

You can contact us to update your preferences, correct your information, submit a request, or ask us questions. The easiest way is to send us an email at hello@rightinformation.com.

You can also contact us at:

Right Information sp. z o.o.

ul. Kopernika 18

51-617 Wrocław, Poland

If you are a resident of the EEA, Right Information has appointed Filip Lorek as the Data Protection Officer for your personal information. You can contact this DPO directly regarding the processing of your information by Right Information, by email at privacy@rightinformation.com, or by post to our company address.