4 elements of successful data migration.

Nowadays, IT systems are important components of almost all business operations. The constantly growing demand for new software platforms or completely new environments creates the need for data migration.

During the last two years, we gathered the most frequent and common issues with data transfers from our clients. They all are related to the quality and amount of the data, differences between legacy and the new system as well as fragmented data sources like old files or just many databases.

What’s important in a data migration?

1. High quality of the data is the most important element of the fine data migration. Proper usage of fields (e.g. not using phone number field for the email address), well-maintained records.

2. The same or similar data structures between legacy and the new software system is a dream, but the less differences between those two systems you have, the less processing errors you will have (e.g. address in the first system defined as a one field, in the new system can be defined as a 5 or 6 fields)

3. As little data sources as possible. Many Word files, Excel sheets, databases or TXT files makes the process more manual to evaluate each file and create a batch function to parse and process data automatically. It’s not always possible, and as fewer differences in all these files you have, the less manual work will be required.

4. Well-designed roadmap. The plan that determines how the data migration will be tested during the whole process to avoid common errors. It needs to be foreseen in the data migration roadmap at the initial stage and connected directly with the roll-out of the new software. In order to determine it accurately and avoid errors, all tests can be made on staging (temporary) platform in an iterative approach during the process, and finally transferred after or during the roll-out.

Interesting case study

Read how we helped our Client from the automotive industry, to process and migrate the data from the legacy ERP system to the new Microsoft Dynamics 365 environment.

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