Project scoping and ideation workshop – an easy way to start the project

How to evaluate the idea and turn it into a digital product?

Obviously, the best way to start is to make a plan, prepare the budget and start the work, but the complex environment that we live in would suggest us first evaluate what we want, and then go by baby steps.

Remind yourself the brainstorming session you’ve had, that ended up on endless discussions where each participant will try to assert its point or idea. Everyone has such discussions, but what to do to facilitate the meeting when you’re not a product building expert, but an entrepreneur having the idea for changing the world? 

You can find the firms who can help you with a more effective approach to define the product backlog, evaluate development direction, and choose the technology. With the structured agenda and facilitationthis is the best way to move forward with your vision 

Scoping or ideation workshop? 

Scoping or ideation sessions are full-day workshops where all the parties discuss the details of the vision and project. It is the perfect solution when the requirements are on the general level, and the company does not have the capability to define the product backlog very precisely. They are also a great starting point of the project, to let all people dive deeply into details and understand the objectives and product vision to be developed.  

The scoping session and its outcomes help to prepare a clear plan and as the result, speed up the kick-off of the product. 

When to consider scoping workshop? 

A project scoping workshop is not only the method to create requirements for the project, but also a good way to kick-off the project with all the parties – the Client, developers, designers, project managers and other stakeholders, and allow all of the people align with the vision, language and objectives. 

There are many different approaches to the project planning depending on the type of the project and the company – e.g. startups need more discussion on user flows, vision or objectives while the normal companies mostly discuss real user cases, existing process or goals related to improvements within existing teams or departments.  

The difference is not big when it comes to the workshop phases, however, there are different starting points for such discussions (more unknowns in startups and more legacies in enterprises). 

Scoping sessions for startups 

A scoping session is a good starting point for each startup to determine its feasibility without wasting budget on many trials and errors. It’s a proven way to explore and validate your ideas, and what is more important, be able to turn it into MVP or POC right after. 

You might already found a CTO and a couple of great IT guys, however, the startup initiation phase is not only about choosing the tech stack. It is a vital step to define how technology and business will work side by side. 

Scoping sessions for enterprises (process digitalization project) 

Enterprises are looking to leverage technology and processes and integrate digital solutions into all areas of the business. Transformation of legacy software and bespoke software development require long-term investments and many resources.  

The scoping workshop project is a first step to define the right strategy for the project, minimize further risks, and make the budget predictable. 

Scoping workshop outcomes, what to expect: 

  • Clear roadmap and direction for developmentYou will get user flows, prioritized user stories, and software requirements in the form of a general backlog with epics. 

  • Identified key roles and responsibilitiesEstablished key roles along with their responsibilities will ensure efficient work during the whole project and better communication between all the parties.  

  • Cost and delivery time estimationAfter the workshopyou’ll receive potential cost estimates and suggested order of delivery. 

  • Saved time and project budgetA scoping session and a clear roadmap will save your project budget and prevent you from unexpected expenses. 

Explore how we run scoping and ideation workshop

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